Privacy Policy

1. Introduction and Data Controller

This Privacy Policy applies to all personal data processed by INKIN SEMINAR LTD (referred to as "we," "us," or "our" throughout this document) in connection with the website located at alchemywebinars.info and the educational webinar series titled "Fish and Aquarium Therapy: How Watching Water Calms the Mind."

INKIN SEMINAR LTD is the data controller responsible for your personal data. We are registered in England and Wales and operate from the following address:

INKIN SEMINAR LTD

131 Crossbrook Street, WALTHAM CROSS, EN8 8LY, United Kingdom

Email: [email protected]

We are committed to protecting the privacy and security of all individuals who interact with our website and webinar registration services. This policy has been drafted to comply with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018. If you have any questions or concerns about how your data is handled, please contact us using the details provided above.

2. What Personal Data We Collect

We collect only the minimum amount of personal data necessary to deliver our educational webinar services and maintain a functional, secure website. The categories of personal data we may collect include:

Identity Data:

Your name, as provided through the webinar registration form or contact form.

Contact Data:

Your email address, as provided through the webinar registration form or contact form.

Technical Data:

Your IP address, browser type and version, operating system, device type, screen resolution, time zone setting, and browser plug-in types and versions.

Usage Data:

Information about how you use our website, including pages visited, time spent on pages, navigation paths, click patterns, and referral sources.

Cookie Data:

Data collected through essential and analytics cookies placed on your device. For full details, see Section 10 of this policy and our dedicated Cookies Policy.

Communication Data:

Any message content you submit through our contact form, including the subject matter and body of your enquiry.

We do not collect any special categories of personal data (such as data about your health, race, ethnicity, religious beliefs, political opinions, sexual orientation, or biometric data). We do not collect payment or financial data, as all our webinar services are provided free of charge.

3. How We Collect Your Data

We collect personal data through the following methods:

Direct Interactions

You provide us with your name and email address directly when you fill out the webinar registration form on our Home page or when you submit an enquiry through the contact form on our Contact page. These interactions are entirely voluntary, and you choose what information to share with us.

Automated Technologies

As you navigate our website, we automatically collect Technical Data and Usage Data through the following technologies:

Essential cookies required for basic website functionality
Analytics cookies (such as Google Analytics) that help us understand how visitors use our site
Server logs that record standard request information including IP addresses and timestamps

Third-Party Sources

We may receive anonymized and aggregated analytics data from Google Analytics about website traffic patterns. This data does not personally identify individual users and is used solely to improve website performance and user experience.

4. Legal Basis for Processing Your Data

Under Article 6 of the UK GDPR, we process your personal data on the following lawful bases:

Purpose	Legal Basis
Processing your webinar registration	Your consent (Article 6(1)(a))
Sending webinar details and access links to your email	Performance of a contract / pre-contractual steps (Article 6(1)(b))
Responding to contact form enquiries	Legitimate interest (Article 6(1)(f))
Website analytics and performance improvement	Your consent for analytics cookies (Article 6(1)(a))
Ensuring website security and preventing abuse	Legitimate interest (Article 6(1)(f))
Complying with legal obligations	Legal obligation (Article 6(1)(c))

Where we rely on consent as the legal basis, you have the right to withdraw your consent at any time. Withdrawal of consent does not affect the lawfulness of processing that occurred before the withdrawal.

5. How We Use Your Data

We use the personal data we collect for the following specific purposes:

Service Delivery: To process your webinar registration, send you confirmation emails containing the dates and times of sessions, provide the webinar access link approximately 24 hours before each session, and send follow-up materials including session recordings.
Communication: To respond to enquiries submitted through our contact form and to communicate with you about matters directly related to our educational webinar series.
Analytics: To understand how visitors use our website, identify popular content, detect technical issues, and improve the overall user experience. Analytics data is processed in aggregated form wherever possible.
Security: To protect our website from malicious activity, prevent abuse of our services, and maintain the integrity and availability of our platform.
Legal Compliance: To comply with applicable legal requirements, respond to lawful requests from public authorities, and protect our legal rights and interests.

We do not use your personal data for marketing purposes beyond sending webinar-related emails that you have explicitly registered to receive. We do not sell your data and we do not use it for profiling or automated decision-making.

6. Data Retention

We retain your personal data only for as long as necessary to fulfil the purposes for which it was collected. The specific retention periods for each category of data are as follows:

Webinar registration data (name and email):

Retained for up to 12 months after the final webinar session, then securely deleted.

Contact form submissions (name, email, message):

Retained for up to 2 years from the date of submission, then securely deleted.

Analytics cookies:

Maximum duration of 13 months from the date the cookie is set, in accordance with regulatory guidance.

Server logs (IP addresses, timestamps):

Retained for up to 90 days, then automatically purged from our systems.

Cookie consent preferences:

Stored locally in your browser via localStorage and retained until you clear your browser data or change your preferences.

When data reaches the end of its retention period, it is securely deleted or anonymized so that it can no longer be associated with you. You may request earlier deletion at any time by exercising your rights as described in Section 9 below.

7. Data Sharing and Third Parties

We do not sell, rent, trade, or otherwise commercially transfer your personal data to any third party. We share personal data only with the following categories of service providers who assist us in operating our website and delivering our webinar services:

Hosting Providers: Our website is hosted by a professional hosting service that processes Technical Data and server logs on our behalf. They are contractually obligated to process data solely for the purposes of providing hosting services and in accordance with our instructions.
Analytics Providers: We use Google Analytics to collect anonymized and aggregated usage data. Google processes this data in accordance with its own privacy policies and data processing terms. You can opt out of Google Analytics by declining analytics cookies through our cookie consent banner.
Email Service Providers: We may use a third-party email delivery service to send webinar registration confirmations, access links, and related communications. These providers process only the name and email address you provide and are bound by data processing agreements.

All third-party service providers are selected based on their commitment to data protection and are required to implement appropriate technical and organizational measures to safeguard your data. We confirm that we do not sell your personal data and have no plans to do so.

We may also disclose your data if required to do so by law, in response to a valid legal process (such as a court order or regulatory request), or to protect our rights and the safety of our users.

8. International Data Transfers

Our primary operations and data processing take place within the United Kingdom. However, some of our third-party service providers (particularly Google Analytics and email delivery services) may process data in locations outside the UK and the European Economic Area (EEA).

Where data is transferred outside the UK, we ensure that appropriate safeguards are in place to protect your personal data, including:

Transfers to countries that have received an adequacy decision from the UK Secretary of State, confirming they provide an adequate level of data protection.
Use of the International Data Transfer Agreement (IDTA) or the UK Addendum to Standard Contractual Clauses approved by the Information Commissioner's Office (ICO).
Binding corporate rules or other recognized transfer mechanisms where applicable.

You may request further information about the specific safeguards applied to international transfers by contacting us at [email protected].

9. Your Rights Under UK GDPR

Under the UK General Data Protection Regulation, you have the following rights in relation to your personal data. These rights are not absolute and may be subject to certain conditions and exceptions as set out in law.

Right of Access

You have the right to request a copy of the personal data we hold about you (Article 15).

Right to Rectification

You have the right to request correction of inaccurate or incomplete personal data (Article 16).

Right to Erasure

You have the right to request deletion of your personal data in certain circumstances (Article 17).

Right to Restriction

You have the right to request restriction of processing of your personal data in certain circumstances (Article 18).

Right to Portability

You have the right to receive your personal data in a structured, commonly used, machine-readable format (Article 20).

Right to Object

You have the right to object to processing based on legitimate interests or for direct marketing (Article 21).

Right to Withdraw Consent

Where we rely on your consent to process data, you may withdraw that consent at any time. This will not affect the lawfulness of any processing carried out before the withdrawal.

To exercise any of these rights, please email us at [email protected] with the subject line "Data Rights Request." We will respond to your request within one calendar month. In complex cases, we may extend this period by an additional two months, but we will notify you of the extension and the reasons for it within the initial one-month period.

If you believe that we have not handled your data in accordance with the law, you have the right to lodge a complaint with the Information Commissioner's Office (ICO), the UK's supervisory authority for data protection. You can contact the ICO at ico.org.uk or by calling their helpline.

10. Cookies

Our website uses cookies, which are small text files placed on your device when you visit our site. We use the following types of cookies:

Essential Cookies (Strictly Necessary)

These cookies are required for the basic operation of our website. They enable core functions such as page navigation and security features. These cookies do not store any personally identifiable information and cannot be disabled without impairing website functionality.

Duration: Session-based (deleted when you close your browser) or up to 12 months.

Analytics Cookies

These cookies help us understand how visitors interact with our website by collecting anonymized and aggregated information. We use Google Analytics for this purpose. Analytics cookies are placed only after you provide consent through our cookie consent banner.

Duration: Up to 13 months from the date the cookie is set.

Cookie Consent Preference

We store your cookie consent choice in your browser's localStorage to remember your preference and avoid repeatedly showing the cookie consent banner on subsequent visits.

Duration: Until you clear your browser data.

We do not use advertising cookies, retargeting cookies, or social media tracking cookies. You can manage your cookie preferences at any time by clearing your browser cookies and revisiting our site, or by visiting our Cookies Policy page for more detailed information and options.

11. Children's Privacy

Our website and webinar services are not directed at individuals under the age of 16. We do not knowingly collect personal data from children under 16 years of age. If we become aware that we have inadvertently collected data from a child under 16, we will take prompt steps to delete that data from our systems. If you are a parent or guardian and believe that your child has provided us with personal data, please contact us immediately at [email protected] so that we can take appropriate action.

12. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices, service offerings, legal requirements, or regulatory guidance. When we make changes, we will update the "Last Updated" date at the top of this page.

For significant changes that materially affect how we process your personal data, we will make reasonable efforts to notify registered users via email. We encourage you to review this policy periodically to stay informed about how we protect your data. Continued use of our website after changes are posted constitutes your acceptance of the revised policy.

13. Contact Us

If you have any questions, concerns, or requests regarding this Privacy Policy or our data processing practices, please do not hesitate to reach out. Our privacy contact details are as follows: